Using Electronic (e) Signatures

Overview

We are excited to introduce Electronic Signatures to Ledger, an innovative feature designed to simplify the way businesses manage contracts and agreements. With this update, users can now sign, share, and manage documents directly within Ledger—no external tools needed!

Key Features

1. Seamless Integration

Electronic Signatures are built directly into Ledger's Documents feature. Here's how you can get started:

• Open a document in Ledger.
• Type the forward slash (/ ) command to pull up options.
• Select "Signature" from the menu.

2. Flexible Signature Options

• Initials or Full Signature: Choose between initials or a dedicated signature.
• Custom Placement: Place the signature anywhere within the document, ensuring complete flexibility.

3. E-Signature Templates

• Once a document is signed and saved, it becomes a reusable e-signature template for future use.

4. Easy Sharing

• Share documents with anyone—even if they’re not Ledger users.
• Recipients receive a streamlined e-signature experience via a secure link.
• The process is intuitive, ensuring quick and hassle-free signing.

5. Watermarked Signatures

• Completed signatures are stamped with a unique watermark tied to the signer and the document.
• This ensures authenticity and prevents tampering.

6. Activity Tracking

• Track the status of signed documents via the activity tab.
• View details like:
  • Who signed the document.
  • When the document was signed.
  • Watermark verification.

How to Use Electronic Signatures

Step 1: Adding a Signature

1. Open a document in Ledger.
2. Use the forward slash (/ ) command to access the menu.
3. Select "Signature" and choose your preferred type (initials or full signature).
4. Place the signature in the desired location.
5. Save the document to finalize the signature.

Step 2: Sharing the Document

1. Click the Share icon (up arrow) in the top right corner of the document.
2. Generate a secure link to share with recipients.
3. Recipients can review and sign the document via the link.

Step 3: Managing Signed Documents

1. Open the document to see a Signature Icon next to its name, indicating it has been signed.
2. Use the activity tab to view signature details, including timestamps and signer information.

Benefits of the Electronic Signature Update

• Unified Workflow: No need for external tools like DocuSign.
• Time Savings: Simplify the signing process for both senders and recipients.
• Enhanced Security: Unique watermarks and activity tracking ensure document authenticity.
• Improved Collaboration: Share and track documents effortlessly within Ledger.

Frequently Asked Questions (FAQs)

Q: Do recipients need a Ledger account to sign?

A: No, recipients can sign documents via a secure link without needing a Ledger account.

Q: Can I use a saved signature for multiple documents?

A: Yes, once you add and save a signature, it becomes an e-signature template for reuse.

Q: Is the signature legally binding?

A: Yes, Ledger’s Electronic Signatures comply with most industry standards for e-signature legality and security, although we cannot guarantee nor warrant a signature will be found legally binding in a court of law or arbitration.

Q: Can I track who signed my document?

A: Yes, the activity tab provides details on who signed, when, and the associated signature watermark.

Q: Can multiple parties execute an e-signature document?

A: At the moment, only one party can sign a document per session. Once a recipient signs, the session closes, preventing additional signatures. Currently, counter-signing is not supported.

Feedback and Support

We’d love to hear how you’re using this new feature! If you have any questions, feedback, or need assistance, feel free to reach out to our support team.

Enjoy the new Electronic Signature feature and streamline your document workflows with Ledger!